It’s been great working with Rob Schenk and his knowledgeable staff. They truly embrace technology and are passionate about working with businesses to see them grow and prosper. I highly recommend working with Rob and his team of talented Engineers. They will customize a solution that is right for you!
18:31 06 Aug 19
In our interactions with Intivix, we've found them to be responsive, strategic with their recommendations, and work has been completed at a high level. Great breadth of skills, matched with smart business acumen. Highly recommended.
18:59 26 Mar 19
I wanted to take the opportunity to thank Intivix for many years of computer support and software management for my company and to spread the word for potential new customers. Being a small business means that you don’t always have the staff required to support all your company’s infrastructure needs. As a structured network cabling company, we had plenty of wiring engineers but not a lot of software maintenance and growth support. Intivix filled those positions for HC&C and their responsiveness to our needs allowed me to run my business and for the techs to do the work for our customers without software worries. In addition to providing services as our computer support vendor we often worked for the same customer providing a complete computer, software and network structure. Although we weren’t an official partnership, HC&C and Intivix worked together as if we were. Neither company could complete their job thoroughly and completely without the other providing a finished and problem free project. As we all know, projects rarely rollout as planned; so, it is the way a company works when there are problems that is the most telling. Intivix handled issues and changes effectively and efficiently.Julie Hardgrove, (former) President and CEO HC&C Communications, Inc.
14:40 30 Jan 19
17:40 29 Jan 19
Intivix is a professional, conscientious, dedicated team that gets the job done and has fun doing it! You cannot go wrong trusting Intivix to your critical IT service needs.
14:48 11 Jan 19
Intivix is on the leading edge of IT and security. They have provided excellent service and are very quick to resolve problems.
19:34 05 Nov 18
19:58 24 Oct 18
Roger M. Low
13:48 12 Oct 18
17:52 11 Oct 18
20:29 10 Aug 18
The next best thing to in-house support. What impresses me the most is their helpful, friendly attitude. It's a pleasure to engage with them. Do yourself a favor and hire Intivix to manage your business systems.
13:08 10 Aug 18
Seriously, had my previous employer hired Intivix BEFORE the cyber security breach occurred, it wouldn't have happened! These folks know how to keep your network safe and secure!
16:22 07 Aug 18
These guys are the best IT company in the Bay Area by far. If you're looking for professional business technology support, then definitely reach out to Intivix!
15:20 16 Jul 18
I've worked with Intivix on multiple projects; they have a really great team and we all have enjoyed working with them.
15:17 16 Jul 18
Working with Intivix has been a great experience!
15:15 16 Jul 18
15:14 16 Jul 18
Great to work with
14:31 06 Jun 18
The leadership and staff of Intivix have always been great to deal with. They provide their clients with high value, business-growth oriented IT services.
14:17 06 Jun 18
13:35 06 Jun 18
13:06 06 Jun 18
Jonathan Mc Millan
12:26 06 Jun 18
22:49 05 Jun 18
Best it service
22:47 05 Jun 18
You guys are doing a great job with marketing and HR
22:04 05 Jun 18
Intivix is a great partner of Ulistic and we are happy to be working with them.
21:31 01 May 18
Intivix is always in the forefront of current technology helping us to be more efficient and secure. They keep our best interest in mind. If you are looking for an IT partner Intivix is it.
16:45 27 Apr 18
I have been currently working with Intivix for about 8 months. The staff is impeccable. If you are looking to work with an innovative IT firm, look no further you have found them. Best IT Service Hands down.
18:42 07 Nov 17
Intivix is a great IT firm with knowledgable and friendly staff. They have been able to manage and also quickly resolve any IT issues relating to servers, firewalls and desktop/laptops. If you are looking for a local San Francisco IT firm that will get the job done, then look no further.
14:52 10 Aug 17
I’ve been impressed with the Intivix team, their strategic guidance, personable service, and high level of technical expertise… If you’re looking for an IT company to work with, you won’t go wrong with Intivix. Great company.
12:02 08 Aug 17
The Team at Intivix assisted with a firewall replacement and ISP cut-over at a remote site for one of my Clients in the San Francisco area. Phenomenal work, cut-over was seamless with little down time. Very personable service and excellent feedback from the client. Highly recommended.
20:17 03 Aug 17
Always friendly, fast and competent technical help. Intivix has helped me move my business forward.
18:12 18 Jul 17
Amazing team with fantastic support!
17:01 18 Jul 17
Intivix is great! Their IT's are very knowledgeable, helpful and dependable.
19:37 19 Jun 17
True professionals! They deliver above and beyond IT services to businesses in the San Francisco Bay area.
14:33 04 Nov 16
19:37 03 Nov 16
Very responsive, very knowledgeable and easy to talk to. They listen to to our needs and requirements. They have great industry ties so we keep up with latest and most important trends relevant to our business. They assist us with our IT strategy. The whole team is "Awesome".
19:27 03 Nov 16
Intivix is fantastic. They're always reliable and their customer service is superb. I would highly recommend them to anyone looking for help managing their IT environment.
19:25 03 Nov 16
Lovely people! Got the job done ahead of schedule too!
19:24 03 Nov 16
Intivix Rocks!!! Simply put...When you need a company in San Francisco to look after your IT...these guys know what they are doing.
23:57 26 Aug 15
Intivix provides IT support, Consulting, IT Security and Application Development to businesses in San Francisco and the Bay Area.
Microsoft Outlook is a professional email and calendar program that’s been used by businesses for over 15 years. It’s had many iterations over the years, but with 2016, and its integration with Office 365, Microsoft has taken Outlook to the next level. Today, small and medium-sized businesses that couldn’t afford the enterprise-level application can now benefit from Outlook 2016.
The following are 3 ways to help you use Outlook 2016 more efficiently.
1. Keyboard Shortcuts
Using keyboard shortcuts in Outlook on Windows will help you work more efficiently. It’s also handy for those who have mobility or vision disabilities because using keyboard shortcuts can often be easier than using a touchscreen or mouse. Here are some popular keyboard shortcuts you should try.
And there are more. Here are popular keyboard shortcuts for NAVIGATION:
When searching, try these handy keyboard shortcuts:
To create an item or a file keep these shortcuts in mind.
Right-click any email, choose Quick Steps and choose from the list.
We’re going to choose Team Email. The first time we use this, Outlook asks you to name your team and enter their email addresses.
Then create a Keyboard Shortcut for this. So, the next time you hit Control Shift 1, an email to your entire team can be composed.
You can also create new Quick Step. Simply choose Create New Quick Step.
Here are some other Quick Steps to try: 1
Move to Folder: This is essentially the same as Move To.
Categorize & Move: This moves the selected message to a specific folder, marks the message as read, and assigns a category color and name to the message.
Flag & Move: This moves the selected message to a specific folder, marks the message as read, and assigns a flag to the message.
New Email To: This opens a New Message form with the To field already filled out with a particular recipient.
Forward To: This is essentially the same as To Manager.
New Meeting: If you often send meeting invites to the same group of people, use this Quick Step to open a New Meeting form with the To field already filled in with the invitees.
Custom: This opens the Edit Quick Step dialog box so that you can create your own custom Quick Step.
3. Use Conditional Formatting
This is used to change the look of a particular email. You do this in the View Menu.
Here, we just click on Conditional Formatting and create an email called Microsoft.
Next, we choose a condition, where the word Microsoft appears anywhere in an email.
Then, we ask it to appear in a bold red font.
Now, any new email we receive with the word Microsoft in it will show up in red. This is a great way for us to recognize the importance of an email. You may want to do this for any email with your boss’s name in it!
And, there are more ways you can get the most from Outlook 2016. Here are a few ideas:
Change the color and contrast of Outlook: You can also use a picture or color as the background, add a text watermark to your emails.
Customize emails with the fonts you prefer: Change the default font for various email messages you send, or a particular font for messages that you forward or reply to.
Createsignaturesfor your different email accounts: Create personalized signatures for your email messages: include text, images, your electronic business card, a logo, or even an image of your handwritten signature. Signatures can be added automatically to all outgoing messages, or you can choose which messages should use a particular signature.
Setup sound alerts when new emails come in: A sound can play when a new email message arrives. The default sound is a short .wav audio file, but you can change it to any .wav file of your choice.
Establish tracking options with delivery receipts: A delivery receipt confirms delivery of your email message to the recipient’s mailbox.
Use Outlook’s templates for your messages or create your own: Use email templates to send messages that include information that rarely changes from message to message. You can also insert icons, photos, and tables into your messages.
Embed voting buttons in your email to survey your recipients about a particular topic (such as, “When’s the best date and time for a meeting?”): Voting buttons are an excellent way to poll people, especially when communicating with large groups.
Use Quickparts to insert a standard set of words you often use: Use the Quick Parts Gallery to create, store, and locate content, including AutoText, document properties such as title and author, and fields.
Clutter: This is where you can place low priority emails you want to read later. Clutter helps you filter these low-priority emails saving time for your most important messages. Office 2016 remembers “Clutter” emails if you want. If Clutter isn’t for you, you can TURN IT OFF.
Create folders and subfolders: You can base these on topics, senders, organizations, projects, etc.—Whatever works for you and organize your emails under the subjects you choose. Use folders in Outlook to move email messages, add a folder to your Favorites, and set a rule to move specific emails out of your inbox.
Outlook 2016 calendars have all the tools and functionality you’ve relied on in the past, with improved features to help you manage your time.
Set up multiple calendars (e.g., personal, business, health, etc.).
Create appointments quickly and share them with your contacts.
Scheduling assistant lets you access others’ calendars that you’re authorized to view (and vice versa).
Set reminders, reoccurring appointments/meetings, alerts, and more.
View your calendar by day, week, month, and year.
You can also import contacts to Outlook from other email providers using the Outlook Import/Export wizard. Import a CSV file, Excel spreadsheet, or vCard.
Your contacts are linked to your email accounts, so you can simply key a name in the “To” field, and your contact’s email address will appear.
Set permission for a particular contact (delegate) to view your emails while you’re on vacation. Plus, you can give this person access to your calendar, tasks, and so on, as appropriate. One delegate can take care of your email, another your tasks, etc.
Always know how much space is left in your account.
Notify those emailing you that you aren’t available during a particular period with Out of Office. You set up a special message you want others to see.
Even set up different messages for people inside or outside your organization. (Outlook will remind you that the “Out of Office” message is turned on, so you don’t forget when you return.)
As mentioned above, similar to having an assistant help you manage your incoming paper mail, you can use Microsoft Outlook to allow a delegate, to receive and respond to e-mail messages and meeting requests and responses on your behalf.
You can also grant additional permissions that allow your delegate to read, create, or have more control over items in your Microsoft Exchange Server mailbox—And, set more than one delegate and permissions for various tasks.
Outlook 2016’s task management helps you accomplish to-dos faster and easier.
Categorize your tasks with color codes.
Ping reminders for tasks.
Check-off tasks when complete.
Create tasks for others as well. Outlook integrates tasks with your emails so that you can assign a task to a recipient. The task will show up on their task list.
To learn more about how you can get the most from Outlook 2016 contact us.
FEEDBACK FROM OUR RAVING FANS
Intivix has been an invaluable resource, helping us with network conversions, security, maintenance and more. However, it’s more than that. They take the time and make an effort to get to really know us and what we do. They understand our role as a non-profit and provide solutions tailored to organizational goals.
Intivix Teams Up With Local Engineers and Architects To Deliver Quality IT Solutions.