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IT Best Practices For Small Businesses

Concerns about data backup and recovery were once reserved for large enterprises.  They had vast quantities of information to keep safe and secure. That concern is now one that small businesses cannot ignore. The simple fact is that no matter what size your company is, data loss is too much of a threat to the survival of the business. Sensitive client information, payroll details, project information, and more is now stored electronically. If a natural disaster occurred or there was a security breach, it can cost a business thousands of dollars in recovery fees, not to mention downtime and having your reputation go down the tubes.

Backup and recovery

Small businesses do not have the capital that large corporations do, so they face more of a risk of a shutdown in the event of major data loss. IT best practices for small businesses include onsite and offsite data backup, data recovery, and data archiving. Let us explain why and how each of these practices is done.

Onsite Data Backup

Onsite data backup generally involves storing critical data periodically on local storage services. These services can include DVDs, hard drives, CDs, or magnetic tapes. The benefits to onsite storage: first you will have immediate access to data.  Secondly, there will be no need for Internet access.  Lastly, limited expenses involved. Onsite data storage has a very serious disadvantage to offsite storage. A disaster like a fire or a flood will destroy the data stored onsite. These onsite units can also be stolen, which will result in a loss of money, time, and critical data.

Offsite Data Backup

Offsite data backup means storing important information on a remote server, usually over the Internet on a cloud server, often with a managed service provider. The advantages of offsite storage as follows:  Firstly, you will be preserving your data during a catastrophic event, or when a major change happens in the company. Secondly, you can access the data from any location with Internet access.  Lastly, share the with more than one remote location.

Data Recovery

Small businesses need to make data recovery a priority.  They need to have a plan in the event of a disaster or security breach.  The plan should be used with a business continuity plan. This way, you not only have a way of recovering your data.  The company can continue to run without downtime.  Your clients will have no idea you have been impacted by anything serious. Since small businesses do not have the resources that large corporations do, it makes sense to hire an IT managed service provider to handle data recovery and manage it in the event of a disaster.

Data File Archiving

We can reduce the amount of information with the method data file archiving.  It is unstructured on primary data storage by archiving those files to second or third storage space. This allows for more organization and for the expansion of more data. Many small businesses commonly rely on unstructured files like Excel spreadsheets, Word documents, PowerPoint presentations, and audio and video files.  That is why archiving data is so important. There are many data archiving tools available, but it is first necessary to understand your data storage needs. Working with an IT managed service provider can help a small business decide on the best data file archiving system.

Contact Intivix today with any questions you have concerning IT best practices for your small business. Our friendly and knowledgeable team members are here to assist you with any questions and concerns you may have.