Concerns about data backup and recovery were once reserved for large enterprises that had vast quantities of information to keep safe and secure. That concern is now one that small businesses cannot ignore. The simple fact is that no matter what size your company is, data loss is too much of a threat to the survival of the business. Sensitive client information, payroll details, project information and more is now stored electronically. If a natural disaster occurred or there was a security breach, it can cost a business thousands of dollars in recovery fees, not to mention downtime and having your reputation go down the tubes.
Small businesses do not have the capital that large corporations do, so they face more of a risk of a shutdown in the event of major data loss. IT best practices for small businesses include onsite and offsite data backup, data recovery and data archiving. Let us explain further why and how each of these practices is done.
Onsite Data Backup
Onsite data backup generally involves storing critical data periodically on local storage services. These services can include DVDs, hard drives, CDs or magnetic tapes. The benefits to onsite storage are immediate access to data, no need for Internet access and there are limited expenses involved. Onsite data storage has a very serious disadvantage to offsite storage. If there is a disaster like a fire or flood, the data stored onsite can be destroyed. These onsite units can also be stolen, with the result being a loss of money, time and critical data.
Offsite Data Backup
Offsite data backup means storing important information on a remote server, usually over the Internet on a cloud server, often with a managed service provider. The advantages of offsite storage include data being preserved during a catastrophic event or when a major change happens in the company. Data can be accessed from any location with Internet access and backup data can be shared with more than one remote location.
Small businesses need to make data recovery a priority and have a plan in the event of a disaster or security breach, which should be used with a business continuity plan. This way, you not only have a way of recovering your data, but the company can continue to run without downtime, and your clients have no idea you have been impacted by anything serious. Since small businesses do not have the resources that large corporations do, it makes sense to hire an IT managed service provider to handle data recovery and manage it in the event of a disaster.
Data File Archiving
Data file archiving is a method used to reduce the amount of information that is unstructured on primary data storage by archiving those files to a second or third storage space. This allows for more organization and for the expansion of more data. Many small businesses commonly rely on unstructured files like Excel spreadsheets, Word documents, PowerPoint presentations, and audio and video files – which is why archiving data is so important. There are many data archiving tools available, but it is first necessary to understand your data storage needs. Working with an IT managed service provider can help a small business decide on the best data file archiving system.
Contact Intivix today with any questions you have concerning IT best practices for your small business. Our friendly and knowledgeable team members are here to assist you with any questions and concerns you may have.