You may be the Executive Assistant, the VP of Sales, an administrative assistant or “jack of all trades” in your business. This means you not only work with the CEO, but you also work with accounting, marketing, sales, and purchasing. You’re good at what you do because you can multitask. But everyone can use a little help with this.
Because you wear many hats, your email signature lines may not always match the job you’re doing. You may need to write to someone outside the organization in regards to purchasing. Or another message might be to the Board of Directors about an upcoming meeting. Here’s how to change up your email signatures to match the work that you’re performing.
In Outlook, click on FILE >OPTIONS>MAIL
Halfway down the page go to: “Create or modify signatures for messages.”
Click on the SIGNATURES tab.
This brings you to the Signatures and Stationary section. Here you’ll see your current signature.
You’ll see that my signature has combined my roles as HR Director and Marketing & Communications Coordinator. I want to separate these.
To do this, I click NEW.
Then I type in a name for my new signature and click OK.
Now I type in my name and title in the box below.
Next, I adjust the spacing and alignment the way I wish and click SAVE.
Now I want to change the name of my primary email signature (Brandi).
I just click on the name and change it. No problem.
I think I’ll add another signature while I’m at it. Now I have 3 email signatures that I can use for various purposes.
It’s time for me to send a message. I need to choose which email signature to use.
I start by going to the top ribbon where I choose NEW EMAIL.
In the messages tab, I click on SIGNATURE, and select the desired signature I wish to use for this email.
And just like that, my signature is changed in the new message!
Want To Know Some Other Helpful Office 365 Tips For Multitasking?
How To Multitask When Using Teams
Sometimes you need to perform another function while participating in a Teams meeting. You can use this tip on your Desktop, iOS Android, or Windows Phone.
How To Use Multiple Desktops In Office 365
Here are 3 different ways to use Multiple Desktops in Windows 10.
Use One Note To Multitask
You can open your OneNote pages in multiple windows and work on more than one page at the time. Or reference other pages when you’re on a One Note page.
Plus, you can use the Windows + Left and Right Arrow to split your screens.
Need Help Multitasking When Looking For Files?
The latest update to Windows includes a new Timeline feature to make it easy for you to find what you’ve been working on within the past 30 days rather than looking through tons of emails, documents, or folders.
And, you can do this no matter if you worked on a Windows 10 PC with the Microsoft Edge browser or in Office 365 on a different computer, iOS, or Android device.
Want To Stop Multitasking And Focus On One Thing At A Time?
A new Focus Assist feature in Windows 10 will help you do this. It automatically turns off those annoying social media notifications or updates that are so distracting and can get you sidelined. It will help you focus on the job you’re doing and keep your attention where it should be!
Did you like this article? There are plenty more on our website. Here are a few examples that you can check out: