Our friends over at Microsoft may have found a way to solve one of the biggest pains in office life — requesting and sharing files. Plus, this new feature makes sharing more secure since sending attachments back and forth makes employees vulnerable to phishing schemes and other attacks.
Initially, Microsoft’s OneDrive used File Transfer Protocol (FTP). What began as an early innovation in the 70s has become outdated.
Microsoft’s new solution is Request Files that creates “special links to request files from others.” Request Files allows users to upload files with a special link. They don’t need to sign in, or even have a OneDrive account, to share these files. Once the files are shared, they will be “viewable” by the recipient.
“There are multiple use cases where this feature can be extremely valuable,” reports Surur from MSpoweruser, “…consider ‘Request for Proposal’ (RFP) scenario where you need to collect bids from others, or a marketing professional accumulating quotes from various vendors for a campaign, a teacher collecting assignments, a manager reaching out for feedback from his team members or a financial rep or recruiter gathering documents from their clients- just to name a few.”
A user on the Microsoft Tech Community Forum says that “the process is straightforward and might even help to stop people sending some attachments around in email.”
From a cybersecurity perspective, the Request Files feature is an efficient way to minimize the potential for hacking when sharing attachments via email.
We love this new feature because it’s easier to avoiding phishing scams and easier to use.
Amy Babinchak gives her step by step on how to use Request Files.
Step by Step
First, you need to configure the file request by creating a new folder for the files you’re requesting. Once the new folder is created, click the Request Files button to get the unique link for the file.
When files are uploaded to this folder, you’ll get an email notifying you.
Babinchak notes that files cannot be uploaded anonymously, which is important for protecting yourself from “phish-y” files uploaded by hackers. The sender either has to sign in or provide their name.
There are other security measures you can employ to protect files, such as “Advanced Threat Protection” and “Conditional Access”; both of which serve to set restrictions on the kinds of files you can receive and from where.
All in all, Request Files is a secure and easy way to share files that we recommend trying out!